عربي Book a free systems review →

Prospera ERP / Expenses

Every expenses feature.

The full list, from the receipt to the ledger. Expense claims on desktop are included today. The Prospera Expenses phone app with AI receipt reading is planned for December 2026, included.

Capture

AI receipt reading Coming December 2026

Merchant, tax number, date, total, VAT and currency read from one photo.

Arabic and English receipts Coming December 2026

Supermarket slips, hotel bills, taxi receipts, utility bills and supplier invoices.

Phone app Coming December 2026

Installs from the browser on iPhone and Android. No app store download.

Claims on desktop

Enter expense claims with receipts attached from any browser.

Who paid

Petty cash Coming December 2026

A paid expense against the cash of the person holding it.

Company bank or card Coming December 2026

A paid expense against that bank or card account.

Pay later Coming December 2026

A bill in the supplier's account with its due date.

An employee

A claim for reimbursement, approved and paid like any other.

Travel

Travel requests

Plan the trip with itinerary and estimated costs, and approve it before anyone books.

Cash advances

Pay an advance before the trip and deduct it from the claim automatically.

Daily allowance and mileage Coming December 2026

Rates by country, city and grade. Mileage by kilometer and vehicle.

Multi-currency Coming December 2026

Spend in SAR, AED or USD. Claim and reimburse in EGP.

Company spending

Office costs

Pantry, cleaning supplies, electricity, internet, rent and repairs, recorded the day they happen.

Petty cash control Coming December 2026

A balance for each cash holder, every spend with its photo, top-ups in one request.

Recurring bills

Rent, internet and service contracts repeat monthly on their own.

Policy

Expense policies Coming December 2026

Limits per item and per day, receipt rules, late and weekend flags.

Flagged with the reason Coming December 2026

Breaches shown to the approver with the rule that was broken.

Duplicate blocking Coming December 2026

The same receipt, or a new photo of it, is caught before it is claimed twice.

Approvals

Manager approval

Claims go to the employee's manager before anything posts.

Multi-level approvals

Manager first, finance above your limit, each with comments.

Approve from the phone Coming December 2026

See the receipt, the policy flag and the trip on one screen, then decide.

Accounting

Posted on approval

Entries post to the right account and cost center the moment the expense is approved.

Your chart of accounts

Every category maps to your own accounts, cost centers and approval limits.

Receipt on the entry

The receipt image stays attached to the expense, the approval and the journal entry.

Egypt e-invoice capture Coming December 2026

Electronic invoice and receipt IDs stored with the expense.

VAT split

Recoverable VAT separated from the cost on every expense.

Reimburse

Bulk reimbursement

Pay every approved claim for an employee in one payment.

Advances settled

Open advances netted against claims, with the remainder paid or recovered.

Reports

One finance inbox Coming December 2026

Every expense, travel and company, in one list with the receipt beside it.

Spend reports Coming December 2026

By trip, person, category and cost center, with policy exceptions and open advances.

Included AI credits

Receipt reading uses about 2 credits per receipt from your monthly allowance.

Works with the rest of Prospera

Connected to everything else.