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Operations · Purchasing

Pay only for what arrived.

Requests, supplier quotes, purchase orders, receipts and bills sit on one chain. Before a supplier is paid, Prospera checks the bill against what was ordered and what was received.

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IncludedIncluded in Prospera ERP, with every other app.

A purchasing officer checking an order against incoming goods
PO-1184 matchedOrder · receipt · bill agree
Bill held for reviewCairo Packaging · 20 units short

Every request on record

Purchases start with a request, not a phone call.

Compare before you commit

Supplier quotes side by side on price and delivery.

Three-way match

Order, receipt and bill checked before anyone pays.

Supplier balances live

What you owe each supplier, always current and aged.

What it does

Control spend. Keep moving.

Each step creates the next document from the last one. No retyping, no lost paperwork, and a clear trail for your auditor.

Material requests

Branches and departments request what they need, or reorder levels raise requests for you automatically.

Supplier quotations

Send one request to several suppliers and compare their prices, terms and lead times on one screen.

Purchase orders

Orders in any currency with agreed prices and delivery dates, tracked line by line until fully received.

Receipts and supplier bills

Goods received into the right warehouse and batch, then billed against the receipt with VAT and withholding applied.

Approval workflows

Route orders and bills for approval by amount, department or supplier before they can be submitted.

AI reading of supplier invoices Coming December 2026

Upload a supplier invoice and AI reads it into a draft purchase bill, checking for duplicates before anyone posts it.

See every feature →
Warehouse manager checking a pick list between stocked aisles

Goods received

What arrives decides what you pay.

Receipts post stock and value as goods come in, so every supplier bill is checked against what really arrived.

Three-way match

The bill, the order and the delivery must agree.

When a supplier bill arrives, Prospera compares it with the purchase order and the goods receipt. Differences in quantity or price are flagged before payment, not after.

Short deliveries caughtBills for more than you received are held for review.
Price changes visibleAny line priced above the agreed order is highlighted.
Duplicates stoppedThe same supplier invoice number cannot be entered twice.

Illustrative interface concept. Not a live product screenshot.

On the same record

Connected to everything else.

InventoryAccounting and e-invoicingProspera ExpensesFinancial reports

Included in Prospera ERP, with every other app.

Every app included, from EGP 2,470 a month in year 1. See your price next to Odoo and Zoho One.

Book a free systems review →Pricing

Questions

Questions, answered.

Not answered here? The free systems review covers it with your own processes.

Can we buy from foreign suppliers in USD or EUR?

Yes. Orders and bills can be in any currency. Exchange differences post when you pay, and landed cost adds freight and customs to the item cost.

Are approval workflows included?

Yes. You set the rules, for example orders above EGP 50,000 go to the finance director.

When will AI reading of supplier invoices be available?

It is coming in December 2026. AI will read uploaded supplier invoices into draft purchase bills and check for duplicates. A person reviews and posts every bill.

Can we pay suppliers by cheque?

Yes. Issued cheques are tracked by due date from the supplier payment through to clearing at the bank.