Every purchasing feature.

The full list, from the first request to the supplier payment. Each step links to the one before it, so finance can see why every bill exists.

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Requests

Material requests

Branches and departments request what they need, with the reason and the date it is needed.

Automatic reorder

Reorder levels per item and warehouse raise requests when stock runs low.

Requests from sales and production

Raise requests straight from a sales order or a production plan for the items you are short of.

Supplier quotes

Requests for quotation

Send one request to several suppliers by email in a single step.

Supplier portal

Suppliers enter their prices and lead times online, straight into a supplier quotation.

Quote comparison

Compare suppliers side by side on price, terms and delivery before you choose.

Supplier scorecards

Rate suppliers on delivery, quality and price over time, and see who keeps their promises.

Purchase orders

Purchase orders in any currency

Agreed prices, taxes and delivery dates per line, tracked until fully received and billed.

Blanket orders

Agree a price and quantity for the year, then call off orders against it.

Drop shipping

Have the supplier deliver straight to your client, with the sale and purchase linked.

Supplier price lists

Each supplier's prices stored and suggested on the next order.

Receiving

Goods receipts

Receive into the right warehouse, batch and serial, in full or in parts.

Inspection on receipt

Quality checks recorded before stock is accepted, with rejected quantities held separately.

Returns to suppliers

Return goods against the receipt and raise a debit note in the same flow.

Landed cost

Add freight, customs and clearing to the cost of the items received.

Supplier bills

Bills from the order or receipt

Create the bill from the purchase order or goods receipt, with quantities and prices carried over.

Order, receipt and bill checks

Require a purchase order and a receipt before a bill, with a tolerance you set for overbilling.

Duplicate invoice check

The same supplier invoice number cannot be entered twice.

VAT and withholding

Input VAT and withholding tax calculated per supplier and category, posted to the right accounts.

AI reading of supplier invoices Coming December 2026

Upload a supplier invoice and get a draft bill, checked for duplicates before anyone posts it.

Pay suppliers

Payments and advances

Pay one bill or many, record advances, and allocate them when the bill arrives.

Issued cheques

Cheques printed on your bank's layout and tracked by due date until they clear.

Payment orders

Group supplier payments into one bank payment order for review.

Payment terms

Due dates per bill from each supplier's terms, so the cash forecast is accurate.

Spend control

Approval workflows

Route requests, orders and bills for approval by amount, department or supplier.

Budgets on purchases

Warn or stop orders that would take a cost center over its budget.

Permissions by role

Who can request, order, receive and pay are separate rights, given by role.

Reports

Payables aging

What you owe each supplier, by due date, always current.

Items to receive and to bill

Open order lines not yet received, and receipts not yet billed.

Purchase analytics

Spend by supplier, item, cost center and period.

Works with the rest of Prospera

Connected to everything else.

Inventory Accounting and e-invoicing Manufacturing Projects Financial reports Expenses Prospera Intelligence

See it with your numbers.

A free systems review walks through these features with your own processes, then gives you a written plan and a fixed price.

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