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Industries / Automotive

Know where every car earns.

Run each vehicle as a rental unit with its contracts, deposits and maintenance log, so you see what every car brings in and what it costs to keep on the road.

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Service advisor walking a customer through a car service on a tablet
Contract RC-1182 returns todayToyota Corolla · Deposit EGP 5,000 held

What gets in the way

The problems we hear most.

01

Deposits are hard to track

Security deposits are taken in cash or by card, and refunds depend on someone's memory.

02

Maintenance is reactive

Services and repairs are logged on paper, so a car's true running cost is unknown.

03

Availability lives in one person's head

Staff call around to find out which cars are free next week.

The apps you would use

Built from Prospera apps, on one record.

AccountingIncludedCRMIncludedInvoicingIncludedProjectsIncludedExpensesIncluded

How it works

A day in Prospera.

BookingThe rental calendar shows which vehicles are free for the dates the customer wants.
HandoverThe contract is issued, the deposit is recorded and the first invoice goes out.
On the roadExtensions, extra days and charges are added to the same contract.
ReturnThe car is checked in, the deposit is refunded or applied, and the maintenance log is updated.

What is included

Everything you need, on one record.

  • Vehicles as rental units with a booking calendar
  • Rental contracts with daily, weekly or monthly rates
  • Security deposits held and refunded against contracts
  • Maintenance logs and costs per vehicle
  • Vehicles as fixed assets with depreciation
  • Egypt e-invoice and ZATCA Phase 2 compliant invoices
  • Corporate customers on credit terms
  • Profit per vehicle with job costing

Good to know: Prospera has no telematics or GPS tracking; mileage and location come from your tracking provider.

Questions

Asked by owners like you.

How are deposits recorded?

A deposit is recorded as an advance against the contract. At return it is refunded, or part of it is applied to extra charges, and the books show exactly what is still held.

Can we see the profit of each car?

Yes. Rental income, maintenance costs and depreciation are tracked per vehicle, and job costing brings them into one profit view.

Do you track vehicles by GPS?

No. Prospera does not include telematics. Your tracking provider stays in place, and readings can be entered or brought in through the REST API.

Related business types

Auto maintenance and repairAuto parts store and warehousingCar showroom and dealershipPaint shopAutomotiveAll business types

See it with your own numbers.

A free systems review maps how your business runs today to the right Prospera apps, with a written plan and a fixed price.

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