Know what every client really costs.

Retainers, campaign projects, team timesheets and production costs on one set of books. See margin by client each month and bill campaigns by milestone.

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Finance director reviewing a printed chart with two colleagues in a Cairo boardroom

Retainer margin 31% this monthNile Foods · 142 hours logged

What gets in the way

The problems we hear most.

Retainers that quietly lose money

Clients ask for a little more each month, and nobody sees the extra hours until the year's numbers come in.

Production costs not recharged

Shoots, printing and ad spend paid on the company card get lost before they reach the client's invoice.

Approvals buried in chat

Quotes and supplier payments are agreed in WhatsApp groups, with no record of who approved what.

The apps you would use

Built from Prospera apps, on one record.

AccountingIncluded CRMIncluded ProjectsIncluded InvoicingIncluded PurchasingIncluded HR and payrollIncluded

How it works

A day in Prospera.

PitchThe brief enters the CRM pipeline and becomes a quote split into strategy, production and monthly management.

KickoffThe accepted quote opens a project with milestones, while the monthly fee runs as a recurring invoice.

ProductionPurchase orders for shoots, printing and freelancers are approved and charged to the client's project.

Month endTimesheets and costs close the month, showing margin for each client and each retainer.

What is included

Everything you need, on one record.

Monthly retainers as recurring invoices
Campaign projects with milestone billing
Timesheets by team member and client
Supplier and freelancer costs charged to projects
Approval rules for quotes and purchases
Pipeline for pitches and renewals
Sales commissions for account managers
Creative files and contracts in the document drive

Good to know: Prospera does not run or report on ad campaigns; ad platform dashboards stay where they are, and Prospera handles the money and the work behind them.

Questions

Asked by owners like you.

Can we pass media spend through at cost?

Yes. Media bought for a client is charged to their project and invoiced at cost or with a markup, on a separate line from your fees.

Are freelancers included in client margin?

Freelancers are set up as suppliers, and their bills are charged to the project they worked on, so client margin includes them.

We have offices in Cairo and Dubai. Can we see both?

Run several companies with consolidated reports, each with its own currency and tax settings.

Related business types

Accounting and audit firms Consulting firms Landscape architecture Law firms Printing and advertising Translation agencies Web hosting and development Professional services All business types

See it with your own numbers.

A free systems review maps how your business runs today to the right Prospera apps, with a written plan and a fixed price.

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